PFC Organizing Tools and Techniques

PFCorganize

Information related to PFC Groups is located on a page under the sub-menu (above) button labeled for that group.

  • Discussion lists are for general discussion to involve new people with Prepare for Change Activities. Since these lists are intended for all members regardless of the their commitment to activities, volunteers are encouraged to become moderators and discussion leaders on the lists. Our intention for the lists is encourage discussion about topics related to the list’s purpose so that new members will want to participate as volunteers. We have thirteen lists that you can ask to added to by clicking on one of these links: Event Support related: Event Support, PFC COEO List, Arizona ESGs; for the Finance Group, Financial Reset list; the Healing Group has five lists to discuss its many topics, Healing, Light Work, metaChild, Nature Restoration and Permaculture; for the Leadership Group the Leadership list; the Renaissance Group has Renaissance Creatives and Flash Mob Efforts; the Sisterhood of the Rose Group has the SotR list; and the Technology Group has the Technology Disclosure list, and the PFC Writers list to discuss articles, and several others related the website that are for volunteers only. Write the Admin to find out more about these lists.
  • Forums are for Volunteers to work on specific projects.  If you are a volunteer please contact the Admin for information related to your Activity.
  • Website Features can be used to support member activities with posts and pages devoted to topics of projects. Our Geo-social network, Prepareforchange.coeo.cc has many tools that can help organize locally and synchronize globally as well.

Tools can be downloaded directly using the links below. Techniques are discussed below the tools section.

Email Services (The services below are all linked to the sign-up page and/or a download page for apps).

Secure Email Services (email webmaster@prepareforchange.net if you have and addition for this list)

  • unseen.is is a reliable secure email provider based in Iceland. The also have an app for live chats that is encrypted too.
  • ProtonMail.com is available on a waiting list, so many people have signed up that they can’t keep up with the demand.

Social Media These links lead to the PFC accounts for:

Newsletter 

  • Each Group has a single sign-up form for both group membership and the newsletter on their drop down menu.
  • Newsletter Archive

Video Conferencing

Global Instant Messages

  • Telegram Messenger – A free app for all your devices is available to allow you the benefits of instant messaging worldwide. Please use this. It allows members to communicate in real time wherever they are and is great for managing activities as they happen. Go to this website address and download the app for your system here: https://telegram.org/apps#mobile-apps (I like this because it is just like my regular messages app, but global)
  • Skype has a messaging capability that can be used for this purpose also. so when you and your group decide to use messaging, you should look at it too.

Prepare for Change
Internet Communications Techniques

This page has been created to share some techniques to help your group organize, create consensus for action, communicate that action plan and then successfully manage the action.  With a basic understanding of these roles each local group can connect with others in the worldwide network to share ideas and resources to better accomplish that function or role.

With this purpose in mind we have discussion lists (Googlegroups.com) dedicated to each group. Please sign up for the groups you are following and decide whether you want a weekly summary email or a realtime exchange with the group. This will help you manage the stream of email into your box and allow you join the discussion at the pace that suits you. Please be aware that each email you send has your address on it, so it is possible to connect with other individuals for discussion too.

Announcements to the groups for video conferences can be made on the discussion lists also, and the PFC Newsletter sent to each of you periodically (weekly).  After the group has reached a consensus for a policy or or activity, it can be announced in the Newsletter and with a post on the PFC website.

Outline of the PFC Internet Communications Techniques

 We will need to set up the full set of communications components for all the groups, and the volunteers will be invited to discussion lists for each of the twelve roles we have created. From these volunteers we will need to find more leaders to handle the increased work load involved in organizing new people.
This document has been prepared to assist you in connecting with others and using the tools we have adopted to help grow the Prepare for Change Network. It is arranged in six sections as outlined below:
Develop a consensus for action using many-to-many interactive tools 
  • use video conferences to help familiarize the group with one another
  • use discussion lists to develop detailed understanding within the group

Create a clear and concise message to inspire action

  • within the group select the best writer to compose the message
  • write a statement everyone agrees with as a clear message

Schedule the Event on PFC COEO to avoid conflicts with existing activities

  • give your team time to prepare so everything can be done without stress
  • review existing events and normally scheduled ones too in order to get the best turnout
  • remember that we are global and some time slots eliminate large portions of the world
  • the Event app shows the time of Events in the members local time

Communicate your action plan to everyone possible (COEO. PFC.Net, Facebook, Twitter)

  • find an appropriate graphic to go with it-use google images and use a public image
  • find a member who can overlay text on the graphic so it can be used with Instagram
  • have a group member with experience create the post on PFC  (For a brief instructional video  “How to Create a New Post in WordPress” on YouTube click on this link)
  • use the appropriate categories, plus the Event Support Group category
  • make sure your title is clear and connects the message to the readers interests
  • submit the clear message and graphic to the Newsletter for the entire membership
  • ask your readers to share it on social media (make it viral)
  • respond to comments on the website and Facebook in a timely way, follow on Twitter

Manage your respondents for effective action

  • if your call to action requires participants to work together do two way communications to coordinate group actions using Telegram Messenger or Skype
  • create a “group” so you can share messages with everyone at the same time
  • if your action is local you can use your standard cell phone text messages

Follow-up with an Internet conference and a summary on the discussion list. 

  • create an “event summary and follow-up thread on the discussion list
  • post a time and date in the thread for the video conference meeting
  • discuss what was right and what could be done better, then decide  on your next effort in the future

Instructions for the Internet Communications Techniques

1) Develop a Consensus 

Googlegroups discussion list for each group- See the Groups menu bar above and find the Tools page under each group drop down menu button.

Zoom Meetings open to all the participants on the discussion lists. The Zoom meeting system differs from Skype in that each participant receives an invitation to the meeting they can simply click and enter the meeting. Skype is good and we have used it successfully many times.

2) Creating a clear and concise message:

This begins with the effort to create a consensus. Wording is very important, simplicity and clarity of the call to action is needed.

Create a graphic- Once the wording is effective, think about creating an effective graphic to convey the ideas quickly that can be used on a graphical social network like instagram. Using the graphic and message, create the webpage and schedule it for publication at the right time.

An overview of the websites and their purposes makes sense here, although you may already have visited them and feel quite familiar, our purpose is more practical: we need to learn how to post on PFC.net as part of the Local Groups Admin role, (or at least who to contact to have it done to facilitate your action). and why a post is the foundation of any event/activity planned for members.

First we will discuss the websites, prepareforchange.net and communityleadersbrief.org , These two are the primary means of communication with the public. Social media needs a post to share current important information, so social media uses the website’s posts as a starting point to begin a viral distribution of our messages.

3) Schedule Globally using the Events form on PFC COEO Local Groups website:

Using this function in PFC COEO provides us the means to unite our global members around a single scheduling resource that provides both global and local awareness. Use the link below to see the Event Creation page.

This also gives us a way to avoid conflicting times in our schedules, such as  promoting a local event that competes with global events with which we want to participate.  Using it to arrange local meetings is great, but the global function does not require a location, only a time and information about the function, its name and purpose.  This will enable us to manage many events simultaneously because they can all be seen in the same context by all members. The system automatically adjusts the time to local time, eliminating one of the consistent problems we have encountered. We will need to establish some planning guidelines for setting up Events with instructions and links to use.

4) Communicate Worldwide:

Use a post on the PFC website as the basis of this global communication. Posts on the website that can be shared on social media- All information being distributed will have a post on the website that can be linked back to and that post can be shared on social media.

Newsletter email lists for each group- The email lists will be available for all group leaders to send to on a regular basis.

5) Managing Participants:

It is important to be able to communicate simply and quickly when your planned event is close, within an hour of the time, it will be hard for everyone to see their email or be at the computer, this is true for all activities. I am recommending:

  • Telegram International instant messaging for this purpose. This service has apps for all our internet accessible units and is a very secure system. I like it because it allows me to use instant messaging on my desktop as well as my mobile devices.

Our teams for light work and gridwork especially need this functionality since synchronization is a very important aspect of energy work. Additionally it can work anywhere you have access to the Internet worldwide.

Personal  Email Account

6) Follow up:

Schedule a Zoom Conference using a thread on the discussion list.

With these six tools working together we should be able to have all of the groups grow internally, with new leaders emerging and feeling empowered to take responsibility for organizing their groups, locally and regionally, with some wanting to work globally too.

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